Dance Master Pro is a cloud-based dance studio management platform designed to handle the operational side of running a dance school — scheduling, student enrolment, payments, staff management, attendance tracking, and more — all from a single system. The UK-specific version of the platform is built with British dance schools in mind, addressing the practical realities of term-based academic calendars, GBP billing, and GDPR compliance, which set UK studios apart from how dance schools are run in other markets.
The platform covers a wide range of features without requiring studios to stitch together multiple separate tools. Class scheduling sits at the centre of it — administrators can build out Autumn, Spring, and Summer terms, set different pricing per term, cap class sizes, offer trial sessions, and automate enrolment confirmations. For a studio juggling dozens of weekly classes across multiple rooms or locations, having that structure managed in one place rather than across a spreadsheet and a booking app and a separate payment processor is a genuine time saver.
Student management goes beyond just keeping a register. The system handles registration, subscription tracking, medical certificates, attendance scoring, and links each student to their enrolled classes and associated pricing tier. Parents get access to a dedicated customer portal where they can view class schedules, track attendance, and receive automatic email notifications — which reduces the volume of routine admin messages a studio needs to send manually. In my opinion, that parent-facing portal is one of the more practically valuable elements here, because the back-and-forth communication between studios and parents tends to eat up a disproportionate amount of time in smaller operations.
The payments and invoicing module handles online payments through Stripe, generates invoices automatically as PDF files, and saves them to cloud storage — Google Drive, Dropbox, or OneDrive, depending on what the studio already uses. Outstanding balances can be tracked, instalment plans can be offered, and financial reports can be exported. For UK schools, all pricing displays in GBP, which eliminates the minor but persistent friction of currency conversion that sometimes comes with globally-built tools.
Staff and teacher management is also included. The platform tracks staff roles, hourly pay rates, and payment schedules, with an automatic calculator built in for payroll. Teacher accounts can be set up with role-based access — admin, teacher, or general staff — so each user sees only what's relevant to their function. That kind of access control is also part of how the platform handles GDPR compliance, alongside encrypted communications, consent tracking, secure cloud storage, and data export functionality.
The choreography management and events modules extend the platform into areas that generic scheduling tools tend to ignore entirely. Competition registration, data export for organisers, recital planning — these are very dance-school-specific workflows, and having them within the same system that handles day-to-day class management means studios aren't jumping between platforms when performance season hits. Honestly, that's the kind of detail that separates software built for dance schools from software that was simply repurposed from a gym or salon booking system.
Setup support is an active part of the service. The team will handle the initial configuration for new schools — including importing existing data from Excel files — rather than leaving administrators to figure out the onboarding process alone. Ongoing support runs through WhatsApp, which is a notably informal and responsive channel compared to the ticketing systems most SaaS platforms use. For small studio owners who aren't particularly technical, direct messaging support is often far less stressful than navigating a help desk queue.
The platform is available in English, Spanish, German, French, and Italian, which signals that it's designed for international deployment despite the UK-specific page and configuration options. The licensing model includes unlimited users and all features — there are no tiered plans that lock core functionality behind a higher price point. A 30-day free trial is available, which gives studios enough time to configure the system with real data and evaluate whether it fits their actual workflow before committing.
As a reviewer, the combination of dance-specific features — term management, choreography tools, competition handling, parent-child account linking — alongside solid operational fundamentals like Stripe payments, cloud storage integration, and GDPR tooling makes Dance Master Pro a well-rounded option for UK studios that have outgrown spreadsheets and disconnected booking tools. It's the kind of platform that addresses what actually makes dance school administration complicated rather than offering a generic calendar with a few extra fields.
